The Consultation Process

  • Author: Andrew Golden, MS4, University of Chicago Pritzker School of Medicine
  • Author: Keme Carter, MD, University of Chicago
  • Editor: Matthew Tews, DO, MS, Medical College of Wisconsin
  • Last Update: 2016

Introduction

Communication breakdowns are common sources of medical errors.  In fact, as high as 70% of medical errors have been attributed to failures in effective communication.  Communication happens in various forms throughout the emergency department; one common type is the consultation, or one provider seeking formal recommendations from another provider regarding the care of a patient.  Forty percent of all ED visits require at least one consultation by emergency medicine providers.  In the emergency department, four types of consultations have been described:

  1. Immediate critical interventions” include consultations to physicians for management of an emergency outside of the scope of practice of an emergency medicine physician.  An example of this includes consulting an interventional cardiologist for potential reperfusion therapy in a patient with a STEMI.
  2. Procedural interventions include consultations for procedures outside of the scope of practice of an emergency medicine physician.  An example of this includes consulting orthopedic surgeons for a complicated fracture reduction.
  3. In-person evaluation and management inquiry” includes consultations for diagnosis or management of a patient.  An example of this includes consulting an endocrinologist for evaluation and management of a patient with a new diagnosis of insulin-dependent diabetes mellitus.
  4. Remote evaluation and management inquiry,” or telemedicine, includes consultations for diagnosis or management of a patient, although not through an in-person encounter.  An example of this includes rural emergency medicine physicians consulting with neurosurgical subspecialists at a tertiary care hospital regarding surgical management of a patient’s subdural hematoma.

Curbside consultations, or unstructured consultations, whereby a consultant is asked to provide recommendations regarding the care of a patient without formal assessment and communication, have historically been a common practice in medicine. However, when compared to formal consultations, curbside consultations can adversely affect patient care and have been characterized as a “high-risk type of interaction”.  According to an article by Burden et al, curbside consultations:

  • Often result in the communication of inaccurate or incomplete information
  • Alter management advice for patients in 60% of cases

With this in mind, it is essential for students to learn effective communication skills, especially regarding formal consultation practices from the emergency department.  The following sections will introduce you to a standardized approach to calling a consultation, common pitfalls of ineffective consultations, and the skills necessary to become an effective physician consultant.

Educational Objectives

At the end of this section, learners should be able to:

  • Define the terms consultation and curbside consultation
  • Detail the adverse consequences associated with curbside consultations
  • Identify components of an effective consultation, including an organizational structure
  • Perform a consultation using a standardized model
  • List common pitfalls for students in calling consultations
  • Describe the skills, attitudes, and behaviors of an effective consultant provider

Framework of an Effective Consultation

Few models have been formally validated in the literature to aid providers in structuring consultations.  The model that has been most rigorously studied is the “5 Cs of Consultation.”  This model serves as a framework on which to build a consultation presentation to a consultant physician.  The following table lists each of the 5 Cs, as well as describes the specific information that should be included in that section when talking with a consultant.

CONSULTATION COMPONENTS SPECIFIC INFORMATION
Contact
  • State your name, service, and role on the team
  • Confirm the consultant’s name, service, and supervising attending
Communicate
  • Confirm the name, medical record number, and location of the patient
  • State your suspected or confirmed diagnosis
  • Provide a brief synopsis of the patient’s history, pertinent to the question you are asking
  • List any pertinent physical exam and laboratory findings
  • State any interventions you have started, including the patient’s response to these interventions
Core Question
  • State the reason you are calling the consultation
  • This can be framed as a one-line statement for your consultant, such as “We are consulting you for operative management of this patient’s appendicitis.”
  • Establish a timeframe in which you expect the consultant service to evaluate the patient
Collaborate
  • Ask the consultant what questions and recommendations they have
  • Ask the consultant if they would like any additional studies or therapies started prior to their evaluation
Close the Loop
  • Review the actions you will complete prior to the patient’s evaluation by the consultant service
  • Review the actions the consultant will complete
  • Thank the consultant for his or her time

For an example consultation or an added resource to use during your clinical rotations, print out the following pocket card.

Figure_1

Consultation Examples

The following videos provide examples of a poor consultation and a consultation that follows the 5 Cs framework.

In this first video, notice the items that are absent, incomplete, or ineffectively communicated during the consultation requested by the intern.  Additionally, notice the attitudes and behaviors demonstrated by the consultant that negatively contributed to the encounter.

During this video of a poor consultation encounter, you should have observed the following items.

  • The intern did not clearly identify the patient’s name, medical record number, or location.
  • The intern did not identify the name and role of the consultant.
  • The intern did not present many details of the patient’s case, including the working diagnosis and the interventions the team has previously attempted.
  • The intern did not ask a specific core question.
  • The intern did not establish a timeframe in which the consultant should evaluate the patient.
  • The consultant requested a curbside consultation.
  • The consultant was very distracted during the phone conversation.
  • The consultant made assumptions about the current management of the patient without asking for specific information.
  • There was minimal collaboration and a failure to summarize the care plan between the two providers.

In the second video, appreciate how effective the communication between providers is, as many of the above issues have been resolved or improved.

Pitfalls of Consultations

While there is little empirical evidence to support the major pitfalls students encounter in calling consultations, there are a few large mistakes that have are commonly observed.

  • Lack of a core question: When requesting any consultation, it is important to have an identifiable question that the consulting service is asked to answer.  Generally, it is best to think about how you are going to present your patient’s case, especially the core question, prior to calling a consultation.  These questions can be very specific, such as, “I am requesting a consultation from the gastroenterology service to perform an endoscopy on this patient with life-threatening upper GI bleeding.”  They can also be somewhat broader, such as, “I am requesting a consultation from the pulmonary service to provide further recommendations for management and outpatient follow up for this patient’s severe asthma.”  When formulating a core question, be critical and deliberate in identifying specifically what the consultant service would add to a patient’s care.
  • Extensive case presentation: During the conversation try to avoid including information in presentations that exceeds the information needed by the consultant.  To overcome this mistake, students should recognize the pertinent information consultant services would request while simultaneously leaving extraneous information out of a presentation.
  • Forgetting to close the loop: Before ending any consultation, it is essential to review the immediate next-steps in evaluating and managing the patient while in the emergency department.  This serves to remind both parties of their responsibilities and end the conversation moving toward a common goal for the patient.  Additionally, thanking a consultant for their time and contribution is professional and important in continuing to enhance interprofessional collaboration in healthcare.

Becoming a Good Consultant

Many students who rotate through the emergency department will ultimately pursue career options in other medical specialties and will serve as consultants to providers seeking their expertise.  Therefore, it is important to not only understand the components of how to effectively call consultations, but also the skills, attitudes, and behaviors of effective consultants.  A study by Sibert et al found the following nine items to be important in developing an effective consultant-referring provider relationship:

  1. Identification of reason for consultation
  2. Taking into account the referring physician characteristics
  3. Determining the urgency of the request
  4. Looking for additional pertinent information
  5. Specifying relevant communication depending on the urgency of the request
  6. Providing consultation reports that are easy to read, concise, with fewer than 6 specific recommendations
  7. Maintaining mutual respect and cooperation
  8. Clarifying the consultant and referring physician’s respective roles in patient care
  9. Providing continuous medical education without condescension

Conclusion

Effective interprofessional communication and collaboration lead to safer patient care and enhance workplace satisfaction.  Consultation communication skills must be learned and practiced so that ineffective consultation behaviors are not perpetuated. Using the 5 Cs framework when calling a consultation facilitates the effective transfer of medical information between providers on an interdisciplinary team.

References

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